Cataloging Your Video

Tools for Inventories and Catalogs

Catalogs and inventories can be created in many formats, using many different technologies. You may recall that library catalogs were once cabinets full of carefully organized printed index cards. Today, catalogs can take forms ranging from simple but organized text documents, to spreadsheets, to more complex databases.

Some easily accessible tools to make inventories or flat/single-entity catalogs:

Some easily accessible tools to make catalog databases:

These tools can provide the technological basis for your catalog, but you will still need to build it according to your own structures and rules, and enter the data to create the catalog records.

In This Section
  1. Introduction
  2. Getting Started
  3. Types of Metadata
  4. Structure and Rules
  5. Tools for Inventories and Catalogs
  • Cataloging is labor-intensive, and requires training and quality control.
  • Before cataloging, start by making an inventory of your collection.
  • Assess whether you need a catalog, and whether you have the resources to build one.
  • Start cataloging new videos first. Set up a process for cataloging the backlog later.
  • Source metadata, chain of custody, descriptive information, and security restrictions are among the most important metadata to catalog for human rights evidentiary video.
  • Define your metadata structure and rules, and document them in a cataloging manual or data dictionary.
  • Using metadata standards can make your work easier and your catalog more interoperable.
  • You can use a spreadsheet to make a simple catalog, or a database for a more complex catalog.
Key Concept: Interoperability

Using metadata standards ensures that your metadata can be more easily used and understood by others.
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Key Concept: Data Model

A data model defines how metadata is structured and organized in a catalog.
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Key Concept: Controlled Vocabulary

Catalogs use controlled vocabularies to ensure consistency and findability.
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Key Concept: Metadata

Metadata is the basis of cataloging.
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Key Concept: Metadata Standard

Cataloging relies on standardized structures and rules for creating metadata.
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Key Concept: Findability

The primary purpose of cataloging is to enable and improve findability.
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The Archiving Workflow

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