Using your Finder or File Explorer to browse organized directories and folders may be perfectly sufficient for your needs. However, if you need to navigate or sort your files in more complex ways there are many tools ranging from simple to highly sophisticated that you can use alongside your organized directories.
Personal Media Management Applications
Personal media management tools often come pre-installed on your computer, or can be purchased for a low cost. These systems are usually very easy to use, but are limited in their functionality, so are best suited to small collections. Some examples include:
Note that personal media management tools are not usually built to allow you to export your information to other systems. If you enter a description of a video in iTunes library, for example, you cannot easily move that information into another system later on.
Video Production Media Management Systems
Media management systems built for video production usually offer extra functionality beyond organizing your videos, which you may or may not need, such as logging, transcoding, batch processing tools and integration with video editing systems. These systems also usually provide more access to your video’s technical metadata. Some examples include:
Customized Databases Applications
If you have the in-house resources, you can customize off-the-shelf database applications to function as both a media management and a cataloging tool. This will take substantial time and know-how to develop, but will be specific to your needs. See “Catalog” in the workflow for more information. Common database applications include:
Institutional- or Enterprise-Level Collection Management Systems
Museums, libraries, and corporations use specialized systems to manage their collections and repositories. These systems usually require professional support to install, customize and maintain. They are suited to large collections. Some examples include: