Transferring Video

Transferring Videos and Metadata Together

Whether you are physically transporting video files on a hard drive or uploading to a hosted service, it is important to keep your video, metadata and related documents together in transit. One way to do this is to make information packages. “Information package” is a term borrowed from the archiving world that simply refers to a container, such as a folder, that holds an object — your video file — and information about the object — your metadata and/or related documentation.

A simple information package, ready to be compressed into a .ZIP file for transfer.

A simple information package, ready to be compressed into a .ZIP file for transfer.

An information package can be as simple as a folder containing a video file and a text file, although information packages can also include multiple video files and multiple documents. To send an information package, you can simply compress the folder into a .ZIP file so it can be moved in one piece.

See the “Organize” section in the workflow for more on information packages.

  • When offloading videos from your camera to your computer, make sure you transfer the files completely and without alteration.
  • Always make sure to include your metadata and documentation with your video—or make sure they can be matched together after transfer.
  • If using the Internet to transfer files, choose a file sharing service that meets your needs for permanence, data integrity, security, chain of custody, documentation, accessibility, efficiency, and cost.
  • Use hashes to check that your files have transferred intact, and to show that your files have not been altered over time.
  • If physically transporting drives, make sure to have another copy and be aware of cross-platform constraints.
  • Organize your videos in “information packages,” or folders with your video and metadata, for transfer.
The Archiving Workflow

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