Archive Guide Key Concepts

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There are currently 3 names in this directory beginning with the letter M.
Media Management

The process of keeping track of media, such as the video files in your collection, and overseeing any actions performed on your media, such as backup, refreshment or migration. Media management can be performed manually, or with the aid of a software system (e.g. a media asset management (MAM) system).


Any information about a video: from technical information embedded in the file that allows the video to function, such as format and duration, to descriptive information about the content to help you understand or find it--such as keywords, security restrictions, geographic locations, and so on. Metadata is critical to any future use, and is important throughout the archiving process.

Despite what is sometimes said, images almost never speak for themselves. They require context and description to make sense, to corroborate their factuality, and to be accessible beyond one person’s memory or desktop.

Metadata can be automatically generated and embedded in the file, such as with technical metadata, or it can be manually recorded on an external medium, such as with descriptions, security flags, and keywords in a database. Metadata capture sometimes needs to be manually enabled on your device, such as with GPS or location services.


The process of re-encoding or transferring data from one digital or physical format to another to ensure long-term accessibility of the information as the format becomes obsolete and unusable over time.

The Archiving Workflow

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