Preservation means ensuring the long-term accessibility of your collection. All of the actions outlined in this guide up to this point are part of the digital preservation process. However, the long-term aspect of preservation requires additional commitment and actions. In most instances, you cannot do this alone. Even the biggest institutions need to collaborate when it comes to preservation.
A Scenario: Partnering with an Archive
The Center for Human Rights produces videos for its campaigns. Over the years, the videos have grown into a large collection, which the organization regularly draws upon in its work. The organization has built its archive up over time, and it now employs an Archivist and has a stable system for managing its collection.
The Center recognizes that its videos have important historical and educational value, but does not have the mandate or resources to provide external access, so no researchers have ever been able to make use of the collection.
Eventually, the Center decides to reach out to Major University Library, which has a collecting focus on human rights. After some negotiation, the Center agrees to deposit a copy of all of its videos in the library’s digital repository for research, scholarly, and public access. The Center transfers copies of its collection and catalog to the MU Library, while maintaining its in-house archive to support its ongoing campaign work.
Protect sensitive information
If you work with an archive, make sure that you inform the archive of all security restrictions on your videos.